How do I collaborate on a note with someone in the Notes app on iOS 10?
Sometimes, the notes you write are important for others, too. If you’ve created a shopping list that you want to share with your spouse, or lecture notes that you want to collaborate on with classmates, you can share and work on those notes in real-time using the Notes app on iOS 10. It’s easy to invite others to collaborate with you and get working right away.
Apple’s 2016 software updates — iOS 10, watchOS 3, tvOS 10, and macOS Sierra — are currently available as closed developer previews and as public betas for iPhone, iPad, and Mac. While the betas contain new features, they also contain pre-release bugs that can prevent the normal use of your iPhone, iPad, Apple Watch, Apple TV, or Mac, and are not intended for everyday use on a primary device. That’s why we strongly recommend staying away from the developer previews, and using the public betas with caution. If you depend on your devices, wait for the final release this fall.
How to invite people to make changes to notes in the Notes app on iPhone and iPad
Once you’ve started a note, you can invite others to view and collaborate on it with you.
Tap the Collaborate icon at the top of the screen. It looks like the silhouette of a head with a plus sign (+) next to it.
Choose how you would like to send the invitation: You can use Message, Mail, social media, or productivity apps.Enter the recipients’ names. You can send invites individually or as a group.
Tap the arrow in the text field to send.
The recipients will receive a link to the note in iCloud, which they can then use to collaborate on iPhone and iPad running iOS 10 or on iCloud with a Mac or PC.
How to work on a note in real-time with others in the Notes app on iPhone and iPad
Once invited, others can begin editing and adding content to your note. Whether it’s a checklist, photo, or sketch, everyone can collaborate.
You currently can’t tell who is making (or has made) changes, but you can see, in real-time, the phrases being edited. When another person is editing a note, you’ll see their words highlighted on the screen. If you come across such activity, try to hold off adding your own information until the other person is finished. This, unfortunately, can cause some complications when multiple people are trying to edit the same thing. Since updates are synced via iCloud, you might start typing something, only to see it disappear a few seconds later.
How to stop sharing a note in the Notes app on iPhone and iPad
Once you’ve finished working on a note with your group and don’t need any more editing help, you can stop sharing it with the group. Here’s how.
Open the Notes app. Navigate to the Note you are sharing.Tap the Collaborate icon. It looks like a silhouette of a head with a check mark icon next to it.
Tap Stop Sharing to remove all people from having access to the note.
How to remove access to a note to individuals in the Notes app on iPhone and iPad
If someone has left your project team, or you accidentally shared a note with someone that isn’t on your team, you can also remove individual collaborators from the group.
Open the Notes app. Navigate to the Note you are sharing.
Tap the Collaborate icon. It looks like a silhouette of a head with a check mark icon next to it.
Swipe to the left and tap Remove
You can also tap a person’s name and then tap Remove Access.
Do you have any questions about how to collaborate on a note in the Notes app on iOS 10? Let me know in the comments and I’ll help you out.
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